If your organization is agreeable with our services, we will begin the initial site selection search for your meeting. These services are free to meeting planners with sleeping room requirements of 10 guest rooms or more.
The planner will provide the basic requirements for the program including desired location(s), preferred dates, meeting room needs, number of sleeping rooms, and any other details that are pertinent to the initial search. We will add special concession requests and tailor your RFP to get the most favorable response.
We will search our database of hotels, including comments from other associates on such things as service, physical condition, and rates. We will compare these results to other resources and check for any special deals available to see if any match your requirements. Specific hotel requested by planner will be included, as well as those that we find that fit your requirements.
Sending the lead/RFP…
Request for proposals will be sent out to the hotels and GSOs. We will compile all of the information we receive into an easy to read format and send the results back to you.
Narrowing the Decision…
You will select one or more hotels that you are interested in pursuing, and we will request any additional information you might need. We can facilitate in setting up any site tours per you request, which will allow you to meet the staff and become more familiar with the hotel(s). We are available to conduct site tours for you as well. (Fee for travel may be applicable)
The Final Contender…
You select the hotel of your choice, and we request that the hotel draw up the contract.
We will review the first draft of the contract from the hotel, ensuring that pertinent clauses and concessions are included. You will receive the copy of the contract for review, and we will negotiate until a final agreement has been reached. You will then sign the final copy of the contract and return it to WTP.
Your Site has been Selected…
It is now time for us to step back and let you work directly with the hotel. We will continue to be there to assist in any way possible. What’s The Plan is available to assist with full service meeting planning, onsite event management, and online registration as needed. Please contact your WTP representative for additional details on this service.
There is absolutely no cost to you, the client! What’s The Plan is paid a placement fee from the hotel.
Industry research shows that 40% of a meeting planner’s time is spent on site selection. What’s The Plan can save you that time.
What’s The Plan does business in hotels and venues around the world.
What’s The Plan has tremendous buying power that translates into savings for our clients. Hotels recognize and value our business and work with us to ensure that our clients receive special consideration and very competitive rates.
Our extensive database includes past rates received by our clients, client feedback, and additional facts that are very useful when selecting and negotiating with hotels to get the best return for our clients.
What’s The Plan offers the client invaluable insight into the site selection process from both sides of the buying cycle.
Site Selection Services, Meeting & Event Planning
What's The Plan